How to Manage Documents Better with the Help of PDFSmart

There is an online tool that can help employees and managers in that respect. It is called PDFSmart and here is what it can do.

Creating content has become much easier thanks to ChatGPT. This means that there will be an accumulation of documents in companies, and so, they will have to be managed better. There is an online tool that can help employees and managers in that respect. It is called PDFSmart and here is what it can do.

Editing a PDF With PDFSmart

If you have ever used ChatGPT before, you will know that the texts that it creates need to be reviewed for accuracy, but also in regards to their quality. The main reason is that it tends to be redundant. These changes can be applied by the person who was in charge of creating the article in the first place, or it may have to move up the chain, all the way to a manager. If so, the file can be prepared with images and then saved into a PDF document, before being sent through e-mail or another digital communication means. Once that person receives it, he or she can open the link that they saved on their browser and lead to PDFSmart.com. There they will upload the document on the platform, where they will be able to edit it in a variety of ways, as we will now detail.

Text Modifications

PDFSmart is the best tool to review a document and optimize it. Once it is online, all texts can be reviewed and modified, in order to make them more impactful and/or accurate. New titles and subtitles can be added, and spelling mistakes can be corrected easily. It doesn’t matter if a whole paragraph needs to be rewritten or taken off, it can all be done on the platform. Once the changes have been completed, a new PDF document will be saved, which can be sent back to the person that created the document in the first place. Otherwise, it can be transferred to the person in charge of diffusing it to clients, suppliers, or to employees inside the company.

Merging Numerous PDF Files

As more documents are being created through ChatGPT (or otherwise), the accumulation may become useless. In fact, it is suggested to the person in charge of the documentation to go through all the files at least once a month, in order to merge those who would benefit from it. For example, there may be different texts explaining a single product or service. One can be technical, while the other will explain its advantages. To attach the two PDF files together, the user can go back to PDFSmart.com and proceed to it directly on the platform. In a matter of minutes, he will have optimized these files by creating a single one, making it easier for future readers to understand the big picture.

Splitting a File

Finally, it is also possible for someone to remove parts of a PDF file. This can be for purposes of removing redundancies, but also to make it more legible. Again, it will only take a few minutes to do so on PDFSmart, and the file will be exactly as desired. It also leaves the possibility of creating multiple PDFs from a single one, by dividing the information into many documents instead of just one.